Petrockstowe Parish Council
Minutes of the meeting held in the Baxter Hall on Tuesday 20th March 20th 2007 at 8pm.
Present; S Johnston (chairman)
W. Luxton A Hunkin. District Councillor P Collins Mrs H Harris clerk members public 9
86 Apologies No Apologies of absence. Cllr Cottle contacted clerk as he was attending a funeral
and would be late he arrived at 8-40pm.
87 Minutes The minutes of 16th January and special meeting 21st February 2007 having been
previously circulated, were approved and signed as a correct record, subject to an amendment
to Minute No 85 Delete Cllr Fisher said “they might be afraid of me”. Insert Cllr Fisher said,
“They might be afraid of you”.
88 PUBLIC SESSION.
Mr M Brown advised the council that he had contacted Torridge District Council to get a
Tree Preservation order put on the Maple tree at the War memorial site, the clerk has received
no Order and Mr Brown and other residents feel that the tree is not dangerous and hides the
sheds at the site. No one seems to know when, or why the tree was planted on the site.
He also raised the street lighting; he is concerned that there could be accidents if the lights were
turned off to early, this will be discussed at Parish meeting.
89 Play area
a) The clerk has not received the Rospa inspection report. The lease has been signed.and returned to Clerk
b) The day to day running of the play area should be left to the sub committee Proposed by
P Vogel seconded by A Hunkin. Chairman suggested that a constitution should be drawn
Up, by the Clerk, similar to that which applies to the recreation ground committee. It was
agreed that this would be available to be discussed at the Annual General meeting
90 Annual Parish meeting. 17th April 2007.
Items for inclusion on the agenda were discussed;
a) There will be a speaker from Devon County Council Ali Boyd on a Parish plan.
b) Chairman will give his annual report.
c) Street Lighting.
d) Maple tree
e) School Transport.
g) Any other items received 6th April 2007.
Chairman informed Councillors that they will not sit at the top table as it is not a Parish Council meeting.
91 Democracy Pack
The Democracy pack had been received with information on the forth-coming elections
Notices placed on the appropriate boards
Nomination papers have been distributed to councillors, and any other candidates willing to
Be nominated for the council
92 DAPC Clerks Training course
Clerk reported that the course had been disappointing, as the person that should have took the
was ill. The
a lot that she had done at a previous course. Mr Tighe did suggest that all clerks, should be
included as signatories on the mandate for all councils..
Cllr Vogel suggested that the clerk should be a signatory, to be discussed at AGM in May
93 Acer Tree
Clerk to contact Torridge district council to arrange a visit, with the tree specialist on site
Proposed by Cllr Vogel seconded by Cllr Hunkin all agreed.
The future of the tree will be discussed at the Parish meeting on April 17th. 2007.
94 Councillors reports
21st March 2007, and that he had nothing to report. The DAPC are to consider how well it
has achieved it’s aims over the past 4yrs and what it needs to achieve over the next 4yrs.
b) Recreation Ground Cllr Cottle had nothing to report..
c) Play area Cllr P Vogel the lease has now been signed, now waiting for the area to be inspected by Rospa Fund raising has begun, Quiz has been held at Laurels
d) Baxter Hall Cllr Luxton there is entertainment in the Baxter Hall on the 23rd March 7-30.
Film Happy Feet 30th March 2007. Hopefully the leak outside the hall has been repaired
Also around the door repaired. Hiring charges will in future be placed in the Baxter Hall notice board. Baxter Hall booking secretary Mrs J Skinner, and Secretary Mrs R Woods are retiring, Councillor W Luxton thanked them on behalf of all, for all they have done over a number of years. Wish Mrs S Griffin well as she takes over as Secretary of Baxter Hall.
Booking secretary was not named
e) District Councillor P Collins was disappointed that we had not been advised on the Tree
Preservation order from Torridge District council.At the council meeting of Torridge council On 19th March it was resolved to discontinue the black bags to residents from 1st April 2007. The rural areas are losing out all the time, as we have no cardboard collections, compost, or wheelie bins The Torridge council, will save around sixty thousand by not supplying black bags. Also around Twenty jobs have to go, all the time Cllr Vogel raised at the last Torridge advisory council meeting, that we have lost matching grants, now black bags what is going to be next?.
95 School Transport re route Torro 13
Clerk reported that out of the 16 letters sent to parents of children that do and will use this
School transport, she has had four replies. All were in favour of re-routing. It was agreed to
include school transport on the Agenda of the Parish Meeting on April 17th..
96 Planning application
Application received from Mr G Phillips Stone Cottage Parkham No 0182/2007/FUL
Location: Harliegh Petrockstowe EX20 3HQ.Proposal alterations and extensions
involving new first floor accommodation, double garage and porch. Cllrs had no objections
97 Planning approvals for
a) Mr Mrs B Jeffs at The Village Petrockstowe No1/2036/2006/FUL
b) Mr L Kennedy
c) Mr Mrs V Coughlin Hall Court Petrockstowe Stable Block No1/2507/2006/FUL
d) DCC Application No 9314/06/OKE new car park wildlife reserve at Ashmoor Meeth.
98 Planning refusal Mr Mrs V Coughlin Hall Court Petrockstowe No1/2459/2006/COU.
Proposal Unit 5 Ancillary annexe to main house
99 Financial Matters.
a) Baxter Hall charges for hiring meetings £60-00. Cheque No 74 signed by Cllrs Luxton & Cottle,
b) Clerks Salary and expenses from 31st December 2006 to 31st March 2007, £342- 27p
Cheque No 75 signed by Cllrs Luxton & Cottle.
. signed by Cllrs Luxton & Cottle
Cllr Vogel proposed that payments should be paid seconded by Cllr Luxton agreed by all.
No more business meeting closed at 9-30pm..
Next meeting will be 15th May 2007 Annual General meeting 8pm in Baxter Hall
H R Harris clerk